Policy on Attendance

Class Attendance

Given the demands of the college's degree programs, the amount of material covered in classes, and the nature of the curriculum, students are required to arrive on time and remain in class for all class sessions. If you miss more than a specific number of classes within a course, you will automatically fail that course and must repeat the entire course. If you miss more than a specific number of classes throughout the 30-week, two-year, or four-year program, you'll be suspended. Each faculty member may have established his or her own requirements regarding attendance. Refer to course guides for all such requirements. You're responsible for finding out the specific requirements for each particular class and instructor.

Missing Classes for Freshmen and Sophomores

If you are absent for a class in which daily participation is graded, you'll receive a grade of zero for that class. If you miss more than a specified number of classes in a course (as follows), you shall automatically fail that course and will have to retake it unless you have been administratively withdrawn prior to the end of the course:

  • Two classes in a 1.5- or three-credit, 12-, 13-, 14-, or 15-day course, or in a 14- or 15-week course.
  • Four classes in a six-credit course.
  • Four classes in the three-credit College Writing course that meets over the course of 12 weeks.

Missing Classes for Juniors and Seniors

If you miss more than six classes in a three-credit course, you will automatically fail that course. You will have to retake the course unless you've been administratively withdrawn from the class prior to the completion of the course. For three-credit courses that meet only once per week, each absence counts as two absences.

Major Vacations

If you miss class(es) on either the day before or the day after the college's summer or winter vacations, or the April break for bachelor's students, you will earn two absences for each class that you miss. You should verify class schedules with your instructors before making any travel plans for these vacation periods.

Attendance Probation for Cumulative Absences

If you miss 10 classes in the freshman and sophomore years, you will be reminded of the attendance policy, placed on attendance probation, and warned of possible suspension or dismissal by the Student Affairs Office. In cases where two or more courses meet in one day, each class that you miss counts as one absence.

Because juniors and seniors normally attend three classes a day, students who miss 24 classes in the junior and senior years will be reminded of the attendance policy, placed on attendance probation, and warned of possible suspension or dismissal by the Student Affairs Office. Each class you miss counts as one absence.

Attendance Review

If you're on attendance probation and miss additional classes, you may be required to attend a meeting of the Attendance Committee.

If you do not attend the scheduled meeting of the Attendance Committee, you will be automatically suspended, and the Committee will determine whether and under what conditions you will be allowed to continue your studies at the college.

Attendance Suspension

Freshmen and sophomores who accumulate more than 18 absences in their freshman and sophomore years may be suspended from the college by the Attendance Committee. Medical, legal, and family emergency reasons for missing classes will be taken into account by the Attendance Committee so long as students notify the Student Affairs Office at the time and can provide the Office with appropriate documentation.

Juniors and seniors who accumulate more than 36 absences in their junior and senior year may be suspended from the college by the Attendance Committee. Medical, legal, and family emergency reasons for missing classes will be taken into account by the Attendance Committee so long as you notify the Student Affairs Office at the time and can provide appropriate documentation.

Personal Emergencies and Exceptional Circumstances

If you're forced to miss a class due to sickness, personal emergencies, or unforeseen circumstances, you must notify the Health Services Office or the Student Affairs Office, who will notify the faculty member. Depending on the nature of the situation and the academic circumstances, the associate vice president and dean of student affairs, after consultation with the faculty member, may recommend an administrative withdrawal from the course.

In exceptional circumstances and if you have not exceeded the maximum number of absences that would cause you to fail the course, the faculty member may assign you additional work and give partial credit for a missed class.

In the event that you are sick on the day(s) of your practical exam and/or make-up practical exam, you should (if possible) go directly to Health Services or to a physician for an evaluation. If warranted, Health Services will issue a sick note for you to take to the exam proctor, who will inform Student Financial and Registration Services (SFRS) of the No Show due to sickness. After discussing it with you, SFRS will re-schedule the test date, and you will not be charged for the new test date. Baking and pastry arts students should refer to their practical exam criteria for the baking and pastry two-day practical examination for additional grading criteria and information.

Religious Holidays/Military Reservist Duty

If you're observing a religious holiday or have required military reservist duty that coincides with regularly scheduled class days, you are excused for that time period. In such cases, you can be excused for no more than two days of that class, and will be held accountable for information you missed. If you need to take more than two days for religious or military service reasons, you will be required to take an Administrative Withdrawal (AW). As a participant in religious or military reservist activities, you will not be academically penalized for missing class.

Attendance Committee

The members of the Attendance Committee will include the associate vice president and dean of student affairs (as chair) or his or her designee, an associate dean, two faculty members, and the registrar or his or her designee. Since the decision of the Attendance Committee is final, there is no appeal.

Leave of Absence

A leave of absence (LOA) may be requested for military service or medical, personal, or financial situations in which you may find it impossible to continue in regularly scheduled classes without interruption. To qualify for a leave of absence, you must provide a reasonable expectation that you will return to the CIA at the same location in the curriculum from which you left. You may not take an LOA in lieu of disciplinary action or to delay your return to the CIA from externship. Regardless of semester, all students may request an LOA upon the completion of a semester and prior to the commencement of a new semester with a valid reason. If you're currently enrolled in the middle of first semester of the associate program or in any junior- or senior-year semester of the bachelor's program, you do not qualify.

To apply for a leave of absence, you must submit a written request or complete an Interruption of Studies Form. Supporting documentation may be requested by the college to grant the LOA. A leave of absence is valid for a period of 90 calendar days. After 90 days, under certain circumstances (typically military or medical), a second leave of absence may be granted with supporting documentation, provided the total number of days of all leaves of absence does not exceed 180 days in any 12-month period. During a leave of absence, a tuition credit may be placed on your student account to reflect the unused portion of tuition. This tuition credit will be reversed when you return from your leave. No tuition refund will be issued during a leave. You must contact Student Financial and Registration Services six weeks prior to returning from a leave of absence. Enrollment is based on class size and availability.

If you leave the CIA without requesting a leave of absence, you will be withdrawn from the college, and the following may also result:

  • additional campus housing charges,
  • delay in obtaining any housing refund,
  • failing grades due to absences, and/or
  • delay in returning to classes.

Withdrawal from the CIA could affect your financial aid, including loan repayment terms and/or loan grace periods. If you fail to return from a leave of absence, you will be automatically withdrawn, and the schedule for a withdrawal refund applies effective from your last day of attendance.

Temporary Medical Condition

If you have a medical condition requiring an arm cast, a sling, a leg cast, or crutches, or other temporary condition that significantly affects mobility, you will not be permitted in culinary, baking, pastry, or table service classes for safety reasons. If you are currently enrolled in one of these classes at the time of the injury, you may be administratively withdrawn from the class. When your condition is fully healed, you must present a note from your doctor to Health Services in order to resume culinary, baking, pastry, or table service classes.

Faculty concerned about a student's participation in class for these reasons should inform the Health Services Office and send the student to that office. If you're unable to participate in a cooking, baking, pastry, or table service class for these reasons, SFRS will try to schedule you in a business management, liberal arts, or other class. If you cannot be registered for a business management, liberal arts, or other class, you may need to take a leave of absence or withdraw until classes are available or you are medically cleared.