Aug 20, 2019  
2016–2017 Student Handbook—New York campus 
    
2016–2017 Student Handbook—New York campus [ARCHIVED]

Campus Life



For the next two to four years, The Culinary Institute of America is the focal point of your life. The campus you’ll call home has a rich history of education excellence, world-class facilities, and boundless opportunities for its students. We offer many opportunities to make your stay with us as fulfilling and enjoyable as possible, and encourage you to positively contribute to extracurricular life on campus. This section outlines our campus history, explores the wide variety of activities available to you, and details campus life within the CIA community.

Mission Statement

The Culinary Institute of America is a private, not-for-profit college dedicated to providing the world’s best professional culinary education.

Excellence, leadership, professionalism, ethics, and respect for diversity are the core values that guide our efforts.

We teach our students the general knowledge and specific skills necessary to live successful lives and to grow into positions of influence and leadership in their chosen profession.

History

In the mid-1940s, faced with a shortage of back-of-the- house (kitchen) professionals, members of the New Haven Restaurant Association in Connecticut had the idea of creating a school to train World War II veterans in the culinary arts. In 1945, they approached attorney Frances Roth with their idea and asked her to be the school’s administrative director. Mrs. Roth had never worked in a restaurant, but she became determined to establish a school that would become “the culinary center of the nation.” With financial, social, and political support from Katharine Angell—who was married to Yale University President Emeritus James Rowland Angell and who would later become chair of the board of the cooking school—Mrs. Roth set about achieving her vision.

On May 22, 1946, the New Haven Restaurant Institute opened its doors in downtown New Haven, CT as the first and only school of its kind in the United States. The Institute enrolled 16 students in its first class and employed a faculty consisting of a chef, a baker, and a dietitian.

As the foodservice industry grew, so did enrollment, necessitating a move in 1947 to larger quarters: a 40-room mansion adjacent to Yale University. The school’s name was changed to the Restaurant Institute of Connecticut and, in 1951, it became known as The Culinary Institute of America, reflecting its national scope and the diversity of its students. The college expanded its educational program to two years and introduced continuing education courses for industry professionals.

By the time of Mrs. Roth’s retirement in 1965, the CIA had increased its enrollment to 400 students and operated a $2 million facility. Double- class sessions were initiated in 1969 to accommodate a backlog of applications, and an auxiliary campus was leased, but with more than 1,000 students and facilities strained to the maximum, the CIA’s administrators launched a nationwide search for a new home. They found it in St. Andrew-on- Hudson, a former Jesuit novitiate in Hyde Park, NY. The new campus opened two years later, with its main building renamed Roth Hall.

In 1971, the Board of Regents of the State of New York granted the CIA a charter to confer the Associate in Occupational Studies (AOS) degree in culinary arts, making it the first culinary college to be so authorized. Other CIA associate and bachelor’s degree programs followed over the years, cementing the school’s status as the world’s premier culinary college.

From its humble beginnings in a single building in New Haven, CT, today the CIA continues to influence the future of food through its commitment to advancing knowledge, leading our industry, and making a difference in the lives of people all over the world.

The Culinary Institute of America Alma Mater

You’ve prepared us to practice the discipline
Of Careme and Escoffier
Armed with practical lessons, we’ll enrich our profession
As we each find our own way

Forming bonds with our colleagues at CIA
High above the Hudson’s banks
We’ll remember with pleasure all the friendships we treasure
And for these, we offer thanks

Culinary Institute of America
Venture forth but still be true to the school we love
Culinary Institute of America
Venture forth but still be true to the school we love

Taking pride in traditions of excellence
Shine a torch to lead the way
From the best education to the newest innovation
We’ll remember CIA

Breaking bread signals friendship around the world
Sharing wine mends a fray
You shape public perception give support and direction
And so in our hearts we say

Culinary Institute of America
Venture forth but still be true to the school we love
Culinary Institute of America
Venture forth but still be true to the school we love

Words by Heidi Joyce and Carol Lally Metz
Music by Randall Fleischer and Heidi Joyce

College Colors

The CIA uses green and gold for the official school colors as they are often found to be food colors. The wheat stalk in the logo is a symbol of strength, quality, and heritage. The logo for our athletic teams (the CIA Steels) is the steel and knife.

Student Affairs Division

The Student Affairs Division is comprised of residence life, student activities/recreation/athletics, counseling & psychological services, health services, and the student affair’s office. Student Affairs is dedicated to encouraging your individual growth and development both in and out of the classroom. We strive to provide a holistic educational experience so you can become more self-actualized, leading to balance, ethical conduct, and responsible citizenry. Five cornerstones direct our philosophy: foster student wellness, health, and safety; cultivate an empowered, diverse, engaged campus community; advance co-curricular student learning; support student retention and success; and create an outstanding student experience.

Wellness Philosophy

The Student Affairs Division endorses an important wellness philosophy to CIA students. This wellness model is used on many college campuses and is the framework for a healthy lifestyle that includes physical, intellectual, emotional, social, occupational, and spiritual well-being and balance. We hope you will learn the framework of such a lifestyle and begin your wellness journey while at the CIA. We also hope these concepts will stay with you throughout your life.

Student Affairs Office

The associate vice president—dean of student affairs, the associate dean of students, and the ombudsman are available as resources for issues, concerns, problems, or dilemmas that may arise as you progress through your college experience. As a clearinghouse, the staff is prepared to assist in solving problems directly or in making appropriate referrals. Issues affecting the quality of student life, discipline, personal safety, alcohol/drug awareness, and student interactions are examples of reasons to visit the Student Affairs Office in the Student Commons, room 236. We are committed to helping you be successful, so feel free to come in and see us if you have any issue you wish to discuss.

Ombudsman

The ombudsman is available to listen, explain college policies, and assist you in addressing concerns or difficult situations related to academic or campus life. As a member of the Student Affairs staff, this individual advocates for students and can help you navigate the CIA’s culture and the day-to-day issues as you progress through your program. In addition, the ombudsman acts as an advisor to the group leaders.

Group Leaders

Group leaders are among the most important pieces of the education system at the CIA. Elected during freshman year and then once again after externship, group leaders act as “coaches of their teams.” They are the liaisons between their group mates and the faculty. They meet often with instructors, hold group meetings, administer surveys and evaluations, relay mail messages, and represent the group on campus.

The benefits of leading a group are substantial. There is the value of the leadership experience, the chance to master managerial skills, and a feeling of personal satisfaction and pride from successfully steering your group through the curriculum. There is great worth in exchanging ideas, experiences, and information with the most visible student leaders at the college. This position will also help strengthen your relationship with the faculty and staff. Additionally, your worth as a culinary professional will be greatly enhanced. The leadership and managerial skills you will gain from being a group leader are exactly what prospective employers are looking for in dedicated and capable employees.

Students should expect their group leader to be a motivator, facilitator, organizer, troubleshooter, and, most of all, a good communicator.

Orientation

All new students participate in a four-day orientation after their arrival. The first two days encompass individual sessions geared to help you understand the policies and procedures of the CIA as well as all the educational resources to help you become a successful student. The next two days are spent becoming familiar with your culinary kitchen or baking and pastry bakeshop and the beginnings of your curriculum.

In addition, all new students are required to complete two online programs within the first two weeks of their arrival on campus. These programs concentrate on two topics: alcohol abuse education and prevention, as well as sexual assault education and prevention. Students are informed of this requirement on the first day of the orientation program. The goal is 100% compliance with this requirement and a passing grade of 70%.

International Students

Office hours for the International Student Affairs Office are between 10 a.m. and 4 p.m Monday through Friday in the Student Commons, room 200. On day one of your orientation, you will attend an International Student Information Session. You must bring your passport, visa, I-20 form, and proof or confirmation of your health insurance coverage. These documents are required for us to register you in the SEVIS system as an enrolled full-time student. As an F-1 student, you are required to have medical insurance while in the U.S. (You may also wish to secure dental coverage.) We strongly recommend that you obtain a medical insurance plan before you leave home that will cover your health costs in this country. If you do need coverage, speak to the manager of international student services, who can provide advice on optional medical plans. If you’re an international student taking a vacation period or other leave from the United States, you’ll need to obtain the signature of the designated school official on page 2 of the current Certificate of Eligibility (Form I-20) prior to leaving in order to re-enter the U.S. Advise the International Student Affairs Office at least one week prior to your departure from the United States so the office can provide this signature.

International students are responsible for themselves and their families with regard to immigration and visa laws. CIA staff will provide assistance and advisement where possible, but ultimately, you are responsible for knowing and complying with the laws of the United States, your home country, and the laws of the countries to which you travel while you are a CIA student.

International students who hold an F-1 student visa and are enrolled in the bachelor’s and associate degree programs may:

  • Work on campus for a maximum of 20 hours per week in a non-work study approved position, subject to job availability.
  • Complete the required externship in the U.S. with authorization by the designated school official. Employment authorization is job-specific. You must bring your externship agreement and the I-20 form to the International Student Affairs Office.
  • Accept part-time employment off campus after nine months of full-time study with authorization from the Department of Homeland Security (DHS) via the application process. The time worked will be deducted from post-completion employment.
  • Accept full-time employment after completion of studies with authorization from the DHS via the application process for up to 12 months. The employment authorization takes 90 days to process.

You must have a Social Security card to work in the U.S. in all of the above situations. The Social Security card is for authorized employment only. You must obtain an on-campus job before submitting an application to the Social Security Office located at Academy and Main Streets in Poughkeepsie, NY. A complete explanation of the process will be provided from the designated school official in the International Student Affairs Office when you stop by to register attendance in the SEVIS system.

International students can receive advice and assistance from representatives of the International Student Affairs Office, the ombudsman/international student advisor, or other representatives from Student Affairs. These individuals help to promote an atmosphere of mutual understanding and cultural exchange and help students adjust to their new environment. The International Student Affairs Office and the manager of international student services are located in the Student Commons, room 200. The ombudsman is located in the Student Commons, room 236.

Veteran Students

Just as when the CIA was founded to support returning World War II veterans, so are current veteran students an important part of the college community today. If you are a veteran, please use the resources available to you—student support offices stand ready to assist you, from orientation to graduation. Whether you’re a resident or commuter, consider becoming a part of the Veterans Association and Auxiliary student organization on campus. This can help you meet fellow veterans and get involved in social activities and community events.

If you are seeking information about local Veterans Affairs (VA) services for health care, visit www.hudsonvalley.va.gov.

The Veterans Services Committee is a college-wide group that meets to monitor the experience of student veterans on campus, and initiates new processes to improve their experience at the CIA. You can contact us at veteranscommittee@culinary.edu and a member of the committee will reach out to you to follow up and/or invite you to meet to discuss your situation.

Residence Life Office

The opportunity to live on campus adds a unique dimension to your education life at the CIA. The Residence Life staff wants you to have a good academic experience and continue to grow as a person. Our objective is to make your stay in the residence hall a comfortable and enjoyable experience.

Moving away from home and living with roommates in a community residence requires you to take increased responsibility for your actions. The CIA’s residence program is designed to help make your transition to such a lifestyle a smooth one. How well you adjust depends mainly on you. Residence hall living can provide you with an unequaled experience of living and working with others and a greater understanding of human relationships. You have the responsibility to make your residence hall a worthwhile place to live. Courtesy and respect for your roommates and neighbors will help meet this objective.

The Residence Life staff will help the CIA feel like home for you. Your ideas, support, and participation are greatly appreciated.

Information regarding Residence Life can be found on the college’s website at www.ciachef.edu/ny-residence-halls and information regarding off-campus housing is available at www.ciachef.edu/ny-housing.

Residence Life Staff

Each residence hall has an assigned residence director (RD) to assist you. There is a senior area coordinator for the lodges and townhouses. Directors are full-time staff members responsible for promoting positive community life in the halls. Each RD has a wide range of skills and responsibilities, including individual counseling, program development, staff advisement, and administrative duties. The directors’ offices are located at the entrance of each hall and their office hours are posted outside the office. The office of the senior area coordinator is located in Clove Lodge. Residence directors work a rotating schedule, also posted outside the office. Please check the schedule for each RD’s duty hours. There is an RD on duty for consultation each night of the week, including weekends and holidays. You should get to know your RD; he or she is a valuable and willing resource if you need help.

Each residence hall floor is staffed by a resident assistant (RA), a full-time student who has been hired for his/her leadership skills and willingness to help other students. The lodges have two RAs per building, and the townhouses have one RA per building. Resident assistants’ names and duty schedules are posted at the entrance of each residence hall office. You’re encouraged to consult with your RA about any questions, or personal problems. He or she can provide you with information and assistance with most problems that may arise in your residence hall.

Please feel free to stop by the Residence Life Office (Student Commons, room 221) regarding any concerns you might have about life on campus.

Residence Hall License Agreement

On-campus housing is a privilege. When you’re a new student in any of the CIA’s full-time degree programs, you must submit a completed application and signed Residence Hall License Agreement prior to your entry date. Visit www.ciachef.edu/ny-residence-halls to apply for housing. Specific room requests cannot be guaranteed.

The signed Residence Hall License Agreement constitutes a binding lease for two full semesters (normally 30 weeks). Residents who wish to be released from this commitment must apply for a release from the Residence Life Office for alternative housing and must meet departmental requirements. 

Residents who wish to be released from this contractual Agreement at the end of a full semester will not be held responsible for the next semester providing they submit their request for release to the Residence Life Office at least thirty (30) days prior to the end of the semester. Students who officially or unofficially leave the CIA through leave of absence, suspension, withdrawal, or termination, whether voluntarily or involuntarily, will be held to the residence hall fee refund formula as listed in the Withdrawal Policy  under Student Accounts. Students moving into campus housing in the middle of a semester will be charged a pro-rated housing fee for that partial semester, and will not receive a refund if they move out of campus housing prior to the completion of that semester.

If you are not enrolled in class, you must vacate your room within 24 hours after attending your last class unless granted permission to remain longer by the associate vice president and dean of student affairs or his or her designee.

Room Cost

As a new student, you’ll be pre-billed at the rate of a double-occupancy room with a bath, regardless of your request or actual room assignment. Returning externs are billed at the rate of a double room in the lodges. If you’re assigned to a room with a rent greater or less than the double rate, you’ll receive an adjustment to your student account after arrival. Pre-billing at the double rate does not constitute a guaranteed assignment to a double room. Students beginning the junior year are pre-billed at the rate of a single room in the lodges.

Room Assignments

Four traditional campus residence halls, six lodges, and 20 apartment-style townhouses provide housing for more than 1,700 students on campus. There is an assortment of single- and double-occupancy accommodations available. During peak occupancy, the CIA reserves the right to create triple-occupancy rooms. Students with the highest class seniority generally receive priority for both room and building assignment. Students with established financial need may request assignment to a less-expensive room. However, the college reserves the right to make all assignments and re-assignments as it deems necessary and appropriate. Accommodations are available on campus for married students, provided both are students and they are legally married.

All residential students will receive their housing assignments via their CIA-issued e-mail address, approximately two weeks before their expected move-in date. Your housing assignment will outline specific times to move into your room. Room keys will be available at the residence hall to which you’re assigned.

Revocation of Housing Privileges

Your continued residency on campus is contingent upon maintaining successful relationships with other campus residents and staff. Group living requires respect and consideration for the health, safety, and personal well-being of your fellow residents. If you fail to comply with applicable rules or regulations, follow instructions of CIA staff members, or maintain a compatible living environment with roommates, you may have your privilege to reside on campus revoked.

Alternate Living Option

If an alcohol/substance-free environment is a top priority, you may elect to live in Hudson Hall. This option provides students with a living area which is designated alcohol/substance-free. If you are interested in this accommodation, please call the Residence Life Office at 845-451-1260.

Housing Accommodations Policy and Procedures

In compliance with Section 504 of the Federal Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, as amended, students with documented disabilities may request special housing accommodations within the context of current housing policies. For the procedures to request housing accommodations, please contact the disability support specialist in the Hilton Library or call 845-451-1288.

Gender-Inclusive Housing Accommodations

The CIA will make every effort to afford current residential students the option to live on campus with whomever they choose, regardless of biological sex, gender, or gender identity. Residential students may select to share a room with someone of a different gender through the room change process outlined under Room Changes. Gender-inclusive housing is offered when two students enter willingly into a roommate situation.

Upon request, Residence Life will make every effort to assign first-semester or transfer students who identify as a gender different than their sex at birth to a single-occupancy room for a maximum of 15 weeks. This timeframe gives students the ability to acclimate to the CIA, build relationships, and identify a potential roommate. After this time frame students will need to move to a double-occupancy room with their mutually requested roommate. The CIA has a limited number of single-occupancy rooms available. If a single-occupancy room is not available, the requesting student may need to be flexible with the planned start date.

Romantic couples of any orientation are strongly discouraged from living together as it could take up to six weeks to grant a room change if the relationship status changes.

In order to participate in gender-inclusive housing, the following guidelines must be met:

1.    Both students will mutually agree to live with each other.

2.    Both students will be vacating their room on the same date for instances such as, but not limited to: externship, semester-away courses, or graduation. Students who adjust their exit date will need to find a new roommate or will be assigned a roommate based on their biological sex. This is especially critical during peak occupancy periods.

Room Changes

You may at some point wish to request a room change. Priority for approval is based on seniority, mutual requests of roommates, and space availability. You must submit your room change application to the professional Residence Life staff member of your building. You’ll receive a written response and instructions concerning the request via email. If you fail to complete an approved room change, or make an unauthorized room change, you’re subject to a $100 fine and/or loss of room assignment.

A common reason for requesting a room change is conflict with your current roommate or discomfort in a new environment. It takes time for you to develop roommate compatibility and familiarity with a new home. Therefore, room change requests will not be accepted during the first six weeks on campus. Also, room change requests won’t be honored if you’re scheduled to complete your time at the CIA within six weeks.

Room change approvals will be considered for the following reasons:

  1. Severe roommate conflict
  2. Class schedule conflict
  3. Financial or medical need
  4. Fourth-semester students who were not accommodated with their prior choice of roommate upon return from externship

Direct any questions to the Residence Life Office at 845-451-1260 or via e-mail at reslife@culinary.edu.

Room Condition Agreement

Upon assignment or reassignment to a room, you will be required to complete an inventory of the room condition and furnishings with a resident assistant (RA) in your residence hall. You’re responsible for the condition of your room and furnishings from the time you check in through the time you vacate the room, check out, and return your key. You’ll be required to reimburse the CIA for all damages and/or losses to the room or furnishings above normal wear and tear. The Room Condition Agreement will be used as the inventory and as the basis for comparison and charges at checkout.

Malicious damage and vandalism may result in the immediate loss of campus housing. You may not make alterations to your room or furnishings; remove furniture from any room, including lounges and hallways; exchange furniture from one room for furniture in another; remove screens from windows in the residence halls or remove restrictor arms on windows where applicable, as fines will be assessed; use windows as room entrances or exits, except in the case of an emergency; tape, glue, or attach anything to a residence hall window; place anything on exterior window ledges; or place anything between the windows and the screens. Again, you’re responsible for the actions of your guests, and you may share responsibility with your roommate for damages.

Your Roommate

Learning to live closely with a new roommate can be a rewarding and broadening experience for you and can lead to a long-lasting friendship. It can also be a difficult task. In building a healthy relationship with your roommate, good communication is essential. Open and honest discussion and active listening will help resolve those little conflicts that invariably occur. Respect for your roommate’s personal property, privacy, and study/sleep needs will also help foster a successful relationship. Remember, you are a roommate, too. In exceptionally difficult situations, an RA or RD can act as a mediator.

Room Furnishings

Each room is equipped with a desk, bookcase, desk lamp, wastebasket, desk chair, chest of drawers, wardrobe or closet, bed frame, and mattress (34 inches by 80 inches) for each resident. Most residence hall rooms measure approximately 12 feet by 20 feet although rooms in the lodges and townhouses are of varying dimensions. You’re expected to provide bed linens, blankets, pillows, towels, personal toiletries, soaps, and cleaning supplies. All rooms are equipped with air conditioning. Bumper stickers, permanent fixtures, or posters are not allowed on residence hall doors facing the hallway. Please refer to Residence Hall Fire Safety regarding items that may or may not be permitted in your room.

Resident Responsibility

Responsibility for Personal Property: The CIA doesn’t assume any legal obligation to pay for the on-campus loss of, or damage to, personal property belonging to you or your guests. You’re encouraged to carry insurance to cover such losses. You should take steps to secure your property, including but not limited to: locking your door, promptly retrieving your laundry, labeling items stored in a refrigerator, registering your bicycle with the Residence Life Office, and reporting damage or theft to Campus Safety.

Responsibility for Communal Property: You’re expected to help ensure that communal property (hallways, bathrooms, stairwells, elevators, lounges, study rooms, utility rooms, lobbies, kitchens, laundry rooms) is not abused. In areas where the CIA determines a majority of the residents are tolerating undue abuse of college property and those responsible cannot be identified, all residents of that area will be held responsible for the resulting repair costs and/or fines.

Personal Use Agreement: You must agree that you’ll use the room assigned to you, and won’t transfer or assign the room to another person. The space may not be sublet. Further, you must agree that your room will be used for personal living, sleeping, and studying and that no commercial operations will be conducted there.

Checkout Procedure

You’re required to check out of your room in person with a Residence Life staff member. Checkout procedures include, but are not limited to, scheduling an appointment in advance, honoring the time of your appointment, completing an on-site inspection of the room, returning all residence hall keys (room key, suite key, locker key), and signing the Room Condition Agreement accepting responsibility for any damages and/or charges. You must properly clean your room and remove all personal items, trash, and/or recyclables before the on-site room inspection. You’re expected to check out by 9 a.m. for residence hall closings during winter, summer, or spring (for bachelor’s students) breaks. At other times of the year, you must check out by 10 a.m. on the day after you graduate, complete your last class before externship, or stop attending assigned classes.

Fines for not following checkout procedures include:

Fine Reason
$25 per half hour past scheduled checkout appointment
$25 per half hour past check-out or closing time
$50 failure to schedule an appointment or complete checkout procedure
$50 per lock change
$50 for keys not returned
$25–$200 damage or cleaning fee (including trash removal)

Services and Facilities

Each residence hall has a lounge equipped with a large-screen television, lounge furniture, and tables and chairs for games, studying, or small group meetings. Please treat these common areas—and the rights of all others using the lounges—with respect and care.

Each residence hall has a laundry room with washers and dryers for your use. The machines are coinless, and there is no charge to residential students to use them. Since the cost of operating the machines is built into the housing fee, students living off campus are prohibited from using the washers and dryers in the residence halls. You should not leave your laundry unattended, as the college assumes no responsibility for any personal items missing from the laundry facilities.

Kitchens in Pick/Herndon, Angell, Rosenthal, and Hudson Halls are available for student use to prepare personal meals or to practice culinary arts skills. Typically they are open from 9 a.m. to midnight seven days a week, except when special events are in progress. Hours of operation are posted and are subject to change. The kitchens are equipped with appliances and limited small equipment. You are responsible for supplying your own ingredients, utensils, and other small equipment that may be needed. You must clean up the kitchen area after you use it. You also must clearly label all personal food items that you store in the kitchen refrigerators. Unlabeled food, or food items that appear to be improperly stored or are becoming rancid, are subject to disposal without notice by Residence Life staff. Residents of lodges and townhouses have common kitchens subject to the same rules of use and cleanup. Kitchen privileges, or the privilege to visit or reside in college housing, may be revoked if the college determines that a student has abused his or her kitchen privileges.

Computer labs are located within the residence halls. Students have access to library holdings at the CIA, as well as employment listings and Internet access from these areas. The college provides wireless Internet access in the residence halls. At orientation, Information Technology Services (ITS) staff will tell you how to purchase the wireless chip, and will assist you with installation as needed. Any repairs to equipment in the computer labs need to be communicated to the residence director of that hall.

Telephones and Television Services

Campus Safety, the Student Affairs Office, and the Residence Life Office handle emergency calls for students; however, they’re not equipped to handle non-emergency calls, or to take messages for students. There is a blue calling-card phone for long-distance calls located in each residence hall.

Cable TV service is provided in each room. You may want to buy cables and/or splitters as there is only one jack per room. You’ll need to bring a cable-ready television to take advantage of this service.

Vacations

Twice a year, during the summer and winter breaks, the residence halls will be closed and you’ll be expected to vacate your room. The halls will be locked and secured, and you won’t be allowed to remain in, or return to, your room until the official reopening time. Notices will be posted in advance to let you know the dates and times. Bachelor’s students must vacate their rooms during spring break (April).

Every effort will be made to protect personal property, but the CIA cannot be responsible for loss or damage. You can leave your belongings in your room during vacation time, but you’re encouraged to take home all items of value. Please do the following before you leave for vacation:

  1. Close and lock windows
  2. Leave heater/air conditioner on low; in summer, leave the dehumidifier on, if your room is equipped with one
  3. Unplug electrical appliances and defrost refrigerators
  4. Clean room and remove trash and recycling
  5. Turn off all lights
  6. Report any leaking faucets or toilets
  7. Take valuables with you
  8. Lock the door
  9. Follow any other instructions from Residence Life staff

Once you have left for vacation, Residence Life and Campus Safety staff members will inspect your room. Failure to complete the items listed above may result in the assessment of fines beginning at $50.

Housekeeping

You’re expected to regularly clean your own room and the bathroom within your room, suite, or townhouse. You’re also expected to empty your own trash into the Dumpster and recycle bins located outside the building. Sanitation and healthy living conditions are important in a campus community. To aid in this task, resident assistants have cleaning supplies that you can borrow in exchange for your student ID card if you run out of your own supply. Supplies include cleanser, disinfectant, garbage bags, vacuum cleaners, and cleaning equipment. If you don’t remove trash or keep your room in satisfactory condition, you’ll be subject to disciplinary action, including fines and/or loss of campus housing.

Each residence hall has assigned housekeeping staff responsible for the cleaning and appearance of common areas within the building. Your cooperation in keeping the hallways and stairwells clean and free of trash or recyclables is expected.

Facilities management staff members are available to repair any physical deficiencies in student rooms or hallways. Please don’t attempt to repair any damaged items. To request repairs, click on Student Maintenance Request Form under Quick Links on the CIA Main Menu or contact the Residence Life Office, Student Commons, room 221, from 7 a.m.– 5 p.m., Monday–Friday, at 845-451-1260. For any emergency repairs needed after regular business hours, contact Campus Safety at 845-451-1268.

Entering Policy

The CIA and its representatives have the right to enter your room at all reasonable hours for the purpose of examining the room or making repairs or alterations necessary for safety and maintenance.

When it’s necessary for staff members to enter your room, they’ll knock twice and announce themselves, wait a reasonable amount of time, and proceed into the room. The door will be closed while the work is being done. Staff members are not expected to open drawers, suitcases, trunks, etc. When performing routine fire safety and sanitation inspections, staff members will open any refrigerators belonging to residents who are under 21 years of age. Refrigerators found in any room where staff are already responding to suspected violations of the campus Alcohol Policy may also be opened.

When facilities management personnel perform work in your room, they will leave a note. The mechanic or housekeeper will make every effort to respond to requested maintenance before 10 p.m. After 10 p.m., no facilities management personnel will enter student rooms unless a serious emergency arises.

Room Search Procedures

In cases including, but not limited to, the possession of unauthorized CIA property, the use or possession of illegal drugs (or of prescriptions drugs not authorized), fireworks, combustibles, firearms, or any other illegal items are suspected for any reason, the Campus Safety Department will be notified, and a search warrant may be requested by the Campus Safety Department from one of the deans in the Student Affairs Department. Room searches can be conducted without the presence of the resident(s) of the room. In such cases a student representative (Resident Assistant) will be present as a witness to observe the search. Any locked boxes or safes found that cannot be opened at the time of the search will be secured by Campus Safety until they are opened and inspected by a member of Campus Safety.

Courtesy Hours/Quiet Hours

Courtesy hours are in effect 24 hours every day to provide for the study, sleep, and privacy needs of all residents. If you create excessive noise or disturbance (including excessive stereo volume), you’re subject to disciplinary action, including the loss of housing. Showing respect and consideration for neighbors is everyone’s responsibility. You shouldn’t bring large musical instruments (e.g., drums, keyboards, amplified guitars, etc.) which may disturb other residents. Playing sports or participating in loud or noisy activities in residence hall corridors, common areas, or courtyards is prohibited. The volume of car radios/stereos on campus also needs to be low so that classes and residents are not disturbed.

Quiet hours have been established at night to promote an environment conducive to academic pursuits. Please respect these hours:

  • 11 p.m.–8 a.m., Sunday–Thursday
  • 1–9 a.m., Friday and Saturday

Guests

Occasional overnight guests are permitted with written permission from the Residence Life Office, your residence director, or Campus Safety. You must be present on campus when you have guests. Visitors are expected to follow all campus regulations. You are responsible for the conduct of your guests as well as for any damages to CIA property caused by your guests. Your guest must carry an official form of identification at all times and be prepared to produce it at the request of any college official. A guest is defined as, but is not limited to, a person a student permits into a building and/or a person involved in an activity in a student’s room. Guests must be 18 years of age or older. Guests may be 16 or 17 years of age if they are members of a student’s immediate family. Proof of relationship is required, and three days notice must be provided to your Residence Director prior to approval. You may have a registered overnight guest in your room twice per semester, each time for a maximum three-day visit. You must submit written permission from your roommate when registering guests. Overnight guests must be registered 24 hours in advance of their stay. Students’ guests who have not received advanced permission to stay overnight must vacate the room and campus by 1 a.m., Monday–Friday and by 2 a.m., Saturday and Sunday.

Pets

Pets are not permitted in the residence halls (including the lodges and townhouses). The only exception is fish—students may have one fish as long as it is kept in a fish bowl (aquarium tanks are not allowed), and there is no filter or heater attached to the bowl. You will be fined $25 for violating this provision and will be required to remove the pet. Subsequent offenses may jeopardize your privilege to live on campus. In addition, no animals may be left in vehicles on campus.

Lock Your Door to Prevent Theft

For your protection, you’re encouraged to keep your doors locked at all times. To prevent theft, lock your door and take your keys when leaving your room, even when going to the laundry room.

Room keys are issued on registration day and, at a later date, are to be returned to the Residence Life staff member who assists you in properly checking out of your room. All keys remain the property of the CIA. You will receive a receipt when you return your room key. It’s against the law to duplicate a CIA key. You should report a lost key immediately to Residence Life, and obtain a replacement key. If you lose your key, or do not return your key upon checkout, a $50 fee will be assessed. If you lose your room key more than once, you will be charged for a lock change. If you get locked out of your room, you can request assistance from Residence Life, your residence director, or the Safety Department. You may be assessed a $15 charge for this service. External doors are always kept locked. Only students with valid IDs and escorted guests can enter via the electronic card access system. Do not hold doors open for anyone you do not know.

Residence Hall Fire Safety

The following rules and regulations have been established to protect students’ lives. Residence Life staff members will regularly conduct room inspections to help keep living conditions healthy and safe. In addition, an annual fire safety inspection will be conducted by the New York State Office of Fire Prevention Control. Your cooperation is appreciated and is a condition for continued residence. These regulations are subject to revision to comply with state and local law. Please see Campus Fire Safety  for additional fire safety information.

Bicycles: You may keep a bicycle in your room as long as it doesn’t block egress or access. Bike racks are available outside residence halls.

Clear Passage from Room: Items may not block or limit access to the door, window, or heating unit. A 36-inch passage must be maintained through the room.

Combustibles: You’re not permitted to have combustible items including, but not limited to, curtains, wooden structures, room dividers, excessive wall coverings (including posters), fabric suspended from walls or ceilings, holiday decorations (including Christmas trees, wreaths, door coverings), or lamp shades or lanterns made from plastic, cloth, paper, or wood.

Electrical Items with Heating Coils: Cooking appliances, halogen desk lamps, lava lamps, electric blankets, and portable heaters are strictly prohibited in individual student rooms. Cooking appliances are permitted in the lodges (only if stored in a locker) and in townhouse kitchens. If you possess any of these appliances, your items will be confiscated and you may receive demerits and/or a fine. The CIA reserves the right to remove unauthorized or dangerous appliances. Electrical items permitted in your room include televisions, radios, stereo equipment, fans, small coffee makers (with automatic shut-off), personal computers, desk lamps (except halogen), razors, irons (with automatic shut-off), hairdryers, hair curlers, toothbrushes, and clocks. You are permitted one microwave oven per room, provided it is no larger than 1.0 cubic foot and its power output is less than 1,000 watts. One 3.5-cubic-foot refrigerator or two refrigerators no larger than 2.0 cubic feet each are permitted in each single or double room. An electric water cooler is permitted (one per room).

Any appliance or item may be removed at the discretion of the Residence Life, Facilities Management, or Safety staffs.

Electrical Overload: You’re not permitted to engage more than two electrical cords per outlet. Power strips may not be interconnected. In Hudson Hall, the outlet for the dehumidifier—if your room is equipped with one—may not be used for any other purpose.

Extension Cords: The use of extension cords is strictly prohibited. Only UL-approved power strips, not exceeding six feet in length and with over-current protection, are permitted. Note: if the power strip has surge suppression, it must also have over-current protection. (It will have a reset button).

Fire Doors: Stairwell, hallway, and room doors are fire rated for your protection and must remain closed to be effective. When closed, these doors can slow the progress of fire and smoke and allow more time for a safe evacuation. Do not block or tie open the doors, and never place articles in the doorway that would keep the door from closing completely.

Fire Hazards: Heat sources and fire hazards are prohibited including, but not limited to, candles, open flames, heated vaporizers, wax warmers, essential oil diffusers, and incense.

Furnishings: All furniture and furnishings are provided by the CIA, and may not be moved or rearranged to restrict egress without the express permission of the Residence Life staff member. Wardrobes in Hudson Hall must remain flush against the wall at least 18 inches from the sprinkler head. Wardrobes may not protrude into the room or be used as a room divider. Any request for the use of personal mattresses must be submitted to, and approved by, Residence Life as well as meet federal flammability standards (16 CFR 1633). Foam mattresses are prohibited. Water beds and other pieces of water-filled furniture are not permitted due to problems of water damage and weight.

Halogen Lighting: Because they burn at an extremely high temperature, halogen lights are strictly prohibited.

Heaters/Air Conditioners/Dehumidifiers: You’re not permitted to store any items on top of these units.

Height of Storage: Material must be kept at least 18 inches below the level of the sprinkler heads throughout the room.

Hoverboards: Due to the associated fire risk, hoverboards (self-balancing boards) are not permitted in the residence halls.

Maximum Visitation: No more than 10 people may be present in your room (12 in a suite in the lodges and eight in a townhouse) at any time due to fire code regulations and the possibility of creating a noise problem.

Plastics: Most plastic containers and milk crates are not permitted due to the possibility of toxic fumes. Only Underwriter’s Laboratories-approved plastic crates are permitted. Plastic items may be subject to removal at the discretion of CIA staff.

Sanitation: Excessive accumulation of bottles, boxes, trash, and debris is not permitted. You must maintain general sanitary conditions and clean and disinfect your bathroom regularly. Failure to maintain a clean room may result in fines up to $200.

Smoking: Smoking is prohibited in all residence hall rooms and common areas. Smoking is permitted only in designated smoking gazebos. This includes the use of electronic cigarettes. Smoking in your room may result in fines up to $200 and loss of housing privileges.

Sprinkler Heads or Smoke Detectors: Tampering with any fire alarm or prevention device is prohibited.  You may not hang clothing, laundry, or anything else from a sprinkler head or smoke detector.

Emergency Evacuation Procedures for Residence Halls

  • If you see smoke or fire, and the building’s fire alarm has not gone off, pull a fire alarm box (located in the hallways and near the exits) on your way out of the building to a safe area. Call the campus emergency number (ext. 1111) to report the fire from a safe location; from a cell phone, dial 845-451-1111.
  • If a fire alarm goes off, evacuate the building immediately via the nearest safe exit. Close doors and windows as you leave if it is safe to do so.
  • Fire alarms will produce visual strobe lights and sound audible horns.
  • Don’t open the door if the door handle is hot. Instead stay in your room, and seal the bottom of your door with wet towels. Call for help by dialing ext. 1111 or 845-451-1111, or by signaling from your window. Do not jump. The fire department will rescue you.
  • If the door handle is not hot, open the door cautiously. Check the hallway for smoke or fire before leaving your room.
  • Take your room key with you in case the hallway becomes impassable. Stay low in smoke; crawl if necessary.
  • If it is safe to do so, help notify and evacuate others by yelling “fire alarm” and knocking on doors as you move towards the exit.
  • A quick, orderly evacuation is the priority. Remain calm and encourage others to remain calm.
  • Once you are outside, move to your assigned safe meeting place so you can be accounted for. Notify the residence director if you know of any absences. Stay out of the roadways. Be patient, and stay quiet in case there are announcements.
  • Alarm silencing is not an automatic signal to return to the building. Wait until a fire department member, campus safety officer, or residence director tells you it is safe to re-enter.
  • Remember, when the alarm sounds, get out fast and stay alive!

Building-specific evacuation routes are available at the Safety & Security - Hyde Park page of CIA Main Menu.

Student Commons

The CIA’s Student Commons offers students state-of-the-art dining, athletic, and recreational facilities. You can muscle inside for a lay-up on one of two official-size basketball courts which are easily converted for volleyball, dodgeball, and other sports activities. Enjoy a run on our indoor (1⁄12-mile) jogging track that encircles the courts from above. Or, take in a game on either of our two racquetball courts. You’ll also find various aerobic and fitness programs such as: Spinning®, cardio firm, running club, yoga, Latin rhythm dance, kayaking classes, and much more. Swim a few laps in the six-lane pool or pump iron with the free-weights or resistance machines in the fitness room. The Student Commons also has a game room, student/faculty/staff locker rooms, Student Government Association/club meeting areas, a multi-purpose room, and a banquet kitchen. A variety of fitness and recreational programs and wellness services are scheduled throughout the year and are open to all students. Students may bring two guests (must be 18 years of age or older) with them per visit to use the recreation center area of the Student Commons. All guests must produce identification and register. Students are responsible for their guests’ behavior.

The Egg

Located in the Student Commons, The Egg is an extraordinary area that serves all your dining needs, and is also a great place to hang out, relax, and have some fun. You’ll have a wide variety of dining choices at The Line, The Café, and a foodservice concept designed and operated by bachelor’s degree students. Other features include a microbrewery that will serve as a classroom and production facility for the campus, a stage for entertainment events, and a marketplace featuring a variety of fresh, seasonal foods and beverages for purchase.

Rec Center Staff

Six professional staff members oversee and supervise the sports and activities at the Student Commons with the help of a student staff. They will gladly assist you in achieving your fitness and recreational goals.

Intercollegiate Athletics

There are currently five intercollegiate sports programs offered in soccer, basketball, tennis, cross-country, and volleyball. The CIA competes in the Hudson Valley Intercollegiate Athletic Conference, which includes coed teams from similar-sized colleges in the Northeast, from Albany (north) to Long Island (south) to Syracuse (west). If you are interested in an intercollegiate sport, contact any professional member of the Activities, Recreation, and Athletics staff.

Intramural Sports

CIA students have an array of intramural sports to choose from. Among the listings are: flag football, basketball, softball, floor hockey, volleyball, and dodge ball. Tournaments are also held throughout the year in tennis, billiards, table tennis, and racquetball. Inquire at the front desk for information on sports schedules and seasonal offerings.

Outdoor Facilities

Our outdoor athletic and recreational facilities include softball and soccer fields as well as two tennis courts.

CHOPT (Chefs Harnessing Outdoor Pursuits Together)

CHOPT is an advisory committee that works with the Student Activities Office to plan, schedule, and implement outdoor recreational activities. This advisory group gives students a leadership and decision-making role in outdoor programming for the entire student body. The students involved are passionate about planning outdoor activities that promote health, stress relief, and camaraderie to the campus community. If you’re interested in becoming involved, speak with the CIA senior coordinator of aquatics, athletics, and outdoor recreation.

Student Activities Office

The Student Activities Office, located in the Student Commons, offers a variety of events to enhance your leisure time. These may include performances by bands, comics, and other entertainers; bus trips to regional attractions or sporting events; cooking competitions; casino nights; and dances. We welcome your suggestions. Stop by or give us a call at 845-451-1400.

Clubs and Organizations

We encourage you to take advantage of a number of on-campus student clubs to pursue personal interests, meet other students, and hone professional skills. There are many benefits to being involved in student organizations. In general, such students achieve higher grades, develop better leadership and organizational skills, have more friends, and feel more connected to the college. The following clubs were active at the time of publication:

  • Alliance
  • Bacchus Wine Society
  • Baking & Pastry Arts Society
  • Black Culinarian Society
  • Brew Club
  • Catholics at the Culinary
  • Culinary Christian Fellowship
  • Culinary Science Club
  • Eta Sigma Delta Honor Society
  • Fromage Friends
  • Gourmet Society
  • Jewish Culture Club
  • Korean Student Association
  • La Papillote (newspaper)
  • Mixology Club
  • SkillsUSA
  • Slow Food USA
  • Table Top Gaming
  • Veterans Association and Auxiliary

To join one of these organizations, or if you are interested in forming a new club, please contact the Student Activities Office.

Student Government Association

The Student Government Association democratically represents the CIA student community and acts as your official voice in decisions affecting campus life. The SGA holds bi-monthly meetings on Wednesdays at 9:15 p.m. The meetings begin in open session and students are invited to share their suggestions and concerns. The Student Government Association may be reached by e-mail at SGA@cia.culinary.edu or through CIA Main Menu.

The SGA has open elections to fill voting positions on the Executive Council. These consist of:

  • President
  • Executive Vice President
  • Baking & Pastry Arts AOS Representatives (2)
  • Culinary Arts AOS Representatives (2)
  • Bachelor’s Student Representatives (2)

Additionally, the Executive Council appoints other non-voting members to fulfill specific support roles:

  • Secretary
  • Public Relations Manager
  • Organizational Finance Manager

Please contact the SGA to find out the specific duties, qualifications, and procedures for elections/appointments.

SPICE (Student Programming Igniting Campus Entertainment)

CIA students have the ability to work with the Student Activities Office to select, plan, and stage many campus activities and programs through SPICE. This group has brought comedians, hypnotists, magicians, and musical acts to campus. Members are empowered to be creative and think outside the box in selecting acts and programs that their fellow students will enjoy and will enhance the student community at the CIA. If you’re a student in good standing, you are eligible to join SPICE—just come to a meeting! SPICE meets every Thursday at 9:15 p.m. in the Student Recreation Center Conference Room. If you’re interested or have questions, speak with the CIA coordinator of student activities.

Campus Newspaper

La Papillote (French for “the paper”) is the newspaper of our campus community. The paper is owned by The Culinary Institute of America, which ultimately holds final editorial review, and is distributed free every three weeks. Its primary purposes are to inform the college community; to educate students in writing, journalism, and editorial skills; to celebrate graduation; and to provide a forum for civil discussion and expression. We invite all students to contribute material for publication. Contact the editor at lapapillote@cia.culinary.edu to discuss your content ideas.

Letters to the editor may be sent directly to lapapillote@cia.culinary.edu in Microsoft Word or plain text format. They must include the student’s name and provide a current phone number. Letters may be no more than 250 words in length. All submissions are due the second Wednesday of the block.

We make every effort to apply the principles of ethical journalism and ensure a publication that is accurate, responsible, and fair. The college reserves the right to not print submissions that fail to align with the paper’s objectives and standards, and to print its response to content that presents a substantial critique of college policy or actions.

Bulletin Boards

Bulletin boards are available for student notices and are located throughout the campus. Do not fasten notices to windows, doors, moldings, woodwork, or walls.

If you would like to display CIA event or club notices, you can neatly post them on:

  1. Any bulletin board in Roth Hall.
  2. Bulletin boards in the Student Recreation Center

Notices posted on the bulletin boards in the residence halls must be approved through the Residence Life Office.

Any “for sale/for rent” advertisements may be posted on the mailroom bulletin board.

Posters can’t be larger than 14 by 18 inches and must clearly state the sponsoring organization of the event or message. Contact the Student Activities Office for additional information and policies related to advertising materials on campus and guidelines for campaigning in student elections.